Outlook 2016 Mac File Location
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Outlook is one of the best email clients out there. With a ton of features, user base keeps increasing by the day. One of the issues that have troubled some users of Outlook 2016 has been of PST file not showing emails.
Oct 29, 2020 The data file on Outlook on Mac is known as OLM (Outlook for Mac), and you can consider it as a counterpart of OST and PST files at Outlook for Windows. You need to know the location of OLM files when you want to take the backup of your Mac Outlook account or when you are facing corruption and need to retrieve the data. Instructions in this article apply to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Microsoft 365. Go to the File tab.
*Click Yes to have Outlook update the Outlook Bar shortcuts so that they point to your new.pst file location, or click No to leave the shortcuts for your original local.pst file. Your profile now points to your.pst file in the new location. Outlook opens your new.pst file, and you can now delete the.pst file from its old location.
*If you can’t see the Outlook data file in these locations, here is a detail process for finding.pst file from Outlook which will depend on the Microsoft Outlook version you are using. For Outlook 2007 or previous versions. Open the File Menu and choose Data File Management, For Outlook 2010, Outlook 2013, Outlook 2016.
You downloaded all your emails to IMAP on your Outlook 2016 account and then exported the emails folder to a PST file. The file size has come to let’s say, 4 GB. When you open your Outlook PST file, there are no emails. If you encountered something similar or any other error that prevented access of your Outlook emails, we look at solutions to overcome this error.
Quicknote: If you have accidentally deleted emails and looking to recover them, click here to know how to recover deleted Outlook emails.
*Change Your Outlook Settings
*Open your Outlook application.
*Click View
*Now select Change View.
*In the context menu, click IMAP message.
Refresh your mail and check if you can view any emails. If not, check the filter settings and remove filters that have been applied to the message box. To do so,
*Click View -> Customize Current View.
*Now click Filter -> Clear All.
Does your PST file now contain emails? If your answer to this question is No, your PST might well be corrupted.
*Using scanpst.exe
Microsoft has a built-in repair tool, scanpst.exe to repair all your corrupt Personal folders (PST) and Outlook data (OST) files.
Note that to remove errors in your PST file, you need to run the scanpst tool for at least 6 to 7 times. Before you run your Inbox Repair Tool, ensure that Outlook is closed.
Scanpst.exe is a hidden file. You have to enable Show hidden files and folders option in Folder Options.
*Go to Start -> Control Panel.
*Double click on Folder Options and select View
*Under Hidden files and folders, make sure Show hidden files and folders option is selected. Now click Ok.
*Click Start - > Search.
*Now type scanpst.exe in the search bar and hit Enter.
*If you were unable to view the Inbox Repair Tool, you can locate it manually.
In 64-bit Windows Vista, Windows 7, Windows 8 and Windows 10 Operating systems, you can find the file here –
Drive:Program FilesMicrosoft OfficeOffice16
In 32-bit Windows Vista, Windows 7, Windows 8 and Windows 10 Operating systems, you can find the file here –
Drive:Program Files (x86)Microsoft OfficeOffice16
*Double-click on scanpst.exe to open the file.
*Now click Browse to select your corrupt PST file.
*Select Start to begin the scan.
*If the scan returns errors, click on Repair to fix all the errors.
*Once the repair is complete, restart Outlook and check if you can see all the emails in your PST file.
*Using Remo Repair Outlook
If your Outlook 2016 application is still not showing emails after trying the above methods, Remo Repair Outlook provides a simple solution to repair all your damaged or corrupted PST files and safely restore data from them.
The repair tool works on a non-destructive mechanism, meaning that your source PST file is completely safe. Remo Repair Outlook first reads the contents of the file, extracts all the contents and then creates a healthy file by fixing all the errors. Hence, your Outlook data is safe.
It overcomes limitations of scanpst.exe as well. The scanpst.exe tool cannot handle large PST files, password protected PST files. Remo Repair Outlook can repair PST files of all sizes as well as retrieve files from PST files that have password protection.
If you deleted any folder in Outlook by mistake, you can recover deleted folder in Outlook 2016 easily through Remo Repair Outlook.
The repair tool works fine on all Windows and Mac Operating systems.
Just download Remo Repair Outlook application and follow simple onscreen instructions to successfully repair your corrupt PST file.Procedure To Fix PST File Not Showing Emails In Outlook 2016
Step 1: Download, and install the free version of Remo Outlook PST Repair tool on your laptop/PC, and follow few simple on screen instructions given below. After successful installation of the software, launch it, and move on to the next Step to proceed further in fixing PST file not showing Emails in Outlook 2016
Step 2: When the main window appears, select the PST file that has to be repaired using Browse option. There are 3 options to pick the Outlook data file
*Open Default PST File: To select PST file from the default location
*Select PST File Manually: PST file is not in its default location, then you can specify the path of your PST file to select it using this option
*Find All your PST Files: To select the PST file, when you don’t aware about PST file location
Step 3: Next, choose either Normal Scan or Advanced Scan. Normal Scan is for PST errors and repair PST file when the severity of corruption is low, whereas Advanced Scan is for recovering deleted Outlook attributes as well as fixing highly corrupted PST files
Step 4: Select the path to save repaired PST file and click on “Repair” option
Step 5: When repairing process gets completed, view the recovered Outlook emails
Step 6: You are not done yet! Next, import repaired PST file to your Outlook and access emails
To back up and restore Outlook 2016 for Mac are easy now. EaseUS software provides effective & secure methods for great Mac users to effortlessly back up and restores lost Outlook 2016 files from Mac. If you do not have backups or lost Outlook backups, EaseUS Mac data recovery software can restore lost Outlook files for you.
Here, we will take Outlook 2016 on Mac as an example to show you how to back up and restore Outlook on Mac with or without backup in 5 methods. Relax and follow the exact solution to protect your emails on Mac immediately.How Do I Back Up and Restore Outlook 2016 on My MacBook?
’How do I back up Outlook 2016 emails on Mac? I recently upgraded Outlook on Mac but it turns out that some of my old emails were lost. Fortunately, those lost emails are not important. I want to know how do I back up Outlook on Mac so as to protect those important emails on my own? Help please.’
While enjoying the convenience brought by Outlook, Outlook users encounter some problems, such as deleting emails by mistake, losing received emails due to Outlook update, etc. The best way to prevent these issues is to create a backup of Outlook on your computer.
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Windows users can refer to back up Outlook email to hard drive for a guide. For a Mac user, you can refer to the quick navigation to find the best way to back up your Outlook on Mac and protect them immediately. Someone who lost Outlook emails without backup can also find the easiest way to restore lost Outlook emails with ease.Workable SolutionsStep-by-step TroubleshootingPart 1. Back Up Outlook 2016 MacMethod 1. Back up Outlook 2016 with the help of Time Machine..Full steps
Method 2. Back up Outlook 2016 by Exporting Items to Archive Files..Full stepsPart 2. Restore Lost Outlook 2016 on Mac from BackupsMethod 1. Restore Outlook 2016 for Mac Files from Time Machine Backup..Full steps
Method 2. Restore Outlook 2016 for Mac by Importing Backup Files..Full stepsPart 3. Restore Lost Outlook 2016 Files in Mac without BackupsDownload EaseUS Outlook recovery software for Mac > Choose the Outlook drive > scan..Full stepsOutlook Overview
Outlook was developed by Microsoft on January 16th in 1997. Besides email processing, Outlook also includes calendar, task manager, contact manager, note-taking, journal, web browsing, etc. Now, it is available for both Windows and Mac users to manage their daily works. Users can either choose to send and download emails online or using an Outlook app on Windows/Mac computer.
By now, Outlook has been released for over 15 versions and here is a list of the most popular Outlook versions that are available on both Windows and macOS:
*Outlook 2019
*Outlook 2016
*Outlook 2013
*Outlook 2011Where does Outlook store items?
Let’s take Outlook 2016 as an example. On Mac computer, Outlook items are stored in the following two locations:
*/Users/me/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Message Sources
*/Users/me/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Messages
On Windows computer, Outlook 2016 stores data in this location:
*drive:UsersAppDataLocalMicrosoftOutlook
*drive:UsersRoamingLocalMicrosoftOutlookHow long does Outlook keep items?
Note that Outlook doesn’t keep your emails, contacts, and other items forever long. Outlook has an AutoArchive feature which will keep everything safe in an aging period. Here is the aging periods of Outlook items:
*Inbox and Drafts: 6 months
*Sent Items and Deleted Items: 2 months
*Outbox: 3 months
*Calendar: 6 months
*Tasks: 6 months
*Notes: 6 months
*Journal: 6 months
Once the items exceed the period, Outlook will permanently delete them from your account. This is why it’s important to back up your Outlook email. So how to back up Outlook and restore the back up on Mac? That is what we will cover in the next parts.Part 1. How to Back Up Outlook 2016 for Mac [2 Ways]
Normally, both Windows and Mac users can choose to copy and save the Outlook folder to another storage device as a backup. However, any improper operation may cause Outlook failure. Here, we have two more practical methods that you can apply to back up Outlook 2016 emails.
One way is to create a full backup of Outlook using Time Machine on Mac. The other way is to export Outlook 2016 for Mac items into an archive file. You can follow either way below to back up your Outlook items.
If you didn’t have a backup of Outlook files, jump to Part 3 and learn how to restore lost Outlook 2016 files without backup.Method 1. Back up Outlook 2016 with Time Machine
Time Machine is a Mac built-in file backup utility which supports to create backups of Mac files with ease. Mac Outlook users can also apply it to create a copy of emails, user contacts, calendar, etc., with ease.
If you choose Time Machine to back up your Outlook items including the emails, you can either choose an external storage device or a local volume to save Time Machine backups with the following steps:
Step 1. Connect an empty external storage device to Mac.
Step 2. Click ’System Preferences’ on the Apple menu, and tick ’Time Machine’.
Step 3. Switch the Time Machine to ’On’ in the Time Machine dialog box, then click ’Select Backup Disk’.
Step 4. Select the location where you want to save the Time Machine backup files, and click ’Use disk’.
Step 5. Tick the ’Back Up Automatically’ option to set Time Machine back up everything on your Mac automatically.
Then you can restore everything you lost including the Outlook files from the Time Machine backup.Method 2. Manually Back up Outlook Emails on Mac to OLM Archive File
In Outlook Mac 2016 or other Outlook versions, Outlook email messages, contacts, calendar, and other items can be exported to OLM archive files.
Here are the steps that you can follow to manually back up Mac Outlook by exporting items to an archive file - OLM:
Step 1. Open Outlook 2016 and go to the Tools tab, click ’Export’.
Step 2. Check the items that you want to export, including Mail, Tasks, Calendar, Notes, Contacts, etc. in the Export to Archive File (.olm) box, then click ’Continue’.
Step 3. Browse a safe location such as desktop on Mac in Save As box to save the exported OLM file, then click ’Save’.
Step 4. Once the process completes, click ’Finish’ to end the whole task.Part 2. Restore Lost Outlook 2016 on Mac from Backups [2 Methods]
If you have backups of Outlook 2016 files on Mac, you can immediately restore lost Outlook items, including email, contacts, notes, etc. whenever you lost them on Mac.
When it comes to restoring the Mac Outlook backup, you also have two options - restoring from Time Machine backup or importing OLM file into Outlook so as to retrieve emails, contacts, etc. Follow the right way to bring your Outlook emails back immediately on Mac.Method 1. Restore Outlook 2016 for Mac Files from Time Machine Backup
When your files get lost or deleted on Mac, you can immediately restore them from a local or an external Time Machine backup disk. With Outlook 2016 Time Machine backup, it’s also a handy option to bring the lost Outlook emails back:
Step 1. Connect the Time Machine backup drive to your Mac computer.
Step 2. Click ’Time Machine’ in the Dock and enter Time Machine.
Step 3. Click the timeline and find the backups - your Outlook 2016 files, then click ’Restore’.Method 2. Restore Outlook 2016 for Mac by Importing OLM Files
Outlook email messages, contacts, calendars, and other items that you exported to the archive file can all be restored by importing the OLM file into Mac Outlook. Follow the steps to see how to bring your lost Outlook items back on Mac immediately:
Step 1. Open Outlook and click ’Import’ under the Tools tab.
Step 2. Select ’Outlook for Mac archive file (.olm)’ and select ’Continue’.
Step 3. Locate the .olm file on your Mac, and then choose ’Import’.
NOTE: Methods listed in both Part 1 and Part 2 works when Mac users need to switch Outlook items to a new version Outlook, such as to back up Outlook 2011 and move to Outlook 2016, or back up Outlook Office 365 for Mac and migrate to Office 2016, etc.Part 3. Restore Lost Outlook 2016 Files in Mac without Backups
If you didn’t have Outlook backup or get Outlook 2016 backups lost in Mac, powerful Mac file recovery software can help. EaseUS Data Recovery Wizard for Mac with its email recovery feature supports Mac users to scan Mac hard drive and find the lost Outlook data or the Outlook backup with ease.
Refer to the following 3 steps and restore lost Outlook 2016 for Mac files without backup:
Step 1. Select the disk location (it can be an internal HDD/SSD or a removable storage device) where you lost data and files. Click the ’Scan’ button.
Step 2. EaseUS Data Recovery Wizard for Mac will immediately scan your selected disk volume and display the scanning results on the left pane.
Step 3. In the scan results, select the file(s) and click the ’Recover Now’ button to have them back.
When the recovery process completes, you can find the Outlook 15 folder and copy it back to the location: /Users/username/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles folder. Then you may restart Outlook 2016 on Mac, your lost Outlook email and other data should be available for you to use again.Outlook 2016 Mac File Location KeyConclusion & Mac Outlook Backup FAQs
On this page, you’ve unveiled 5 methods to respectively back up and restore Outlook 2016 items like email messages, calendar, contacts, etc. for free on Mac.
For those Outlook Mac users who mistakenly deleted emails or Outlook backups on Mac, EaseUS Data Recovery Wizard for Mac is the best choice. With only a few simple clicks, the Outlook data will be retrieved as the original.
If you are having more concerns about Mac Outlook backup, here are some FAQs and answers that may help you out.
1. How do I export folders from Outlook for Mac 2016?
Step 1. On Outlook 2016, navigate to the File menu and click on the Export option.
Step 2. Click Outlook for Mac data file, and select the options available to filter items.Microsoft Outlook 2016 Data File Location Mac
Step 3. Click and select the folder you want to export from Outlook 2016, including Mail, Tasks, Calendar, Notes, Contacts, etc.
Step 4. In the Export to Archive File (.olm) box, then click ’Continue’ to continue the process.
Step 5. Choose the ’Downloads’ folder under Favorites in Save As box, then click ’Save’.Signature File Location Outlook 2016
Step 6. When the process completes, click ’Finish’ to end the whole task.
2. How do I set up OLM in Outlook for Mac 2016?
Step 1. Open Outlook 2016 application on Mac and click Tools on the menu.
Step 2. Click Export under Tools, then select the items that you want to create as OLM file, click Continue.
Step 3. Choose a folder on Mac to save the OLM as an exported file, click Save.
Step 4. After the exporting process, click the Finish button.
Then you can click to open the exported folder which saves the OLM file. Now, you have successfully set up an OLM file as a backup for Outlook 2016 on Mac.Outlook 2016 Mac File Location Windows 10
3. What is PST?Outlook 2016 Mac File Locations
PST, short for Personal Storage Table, is an Outlook data file that contains messages, contacts, calendars, etc
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Outlook is one of the best email clients out there. With a ton of features, user base keeps increasing by the day. One of the issues that have troubled some users of Outlook 2016 has been of PST file not showing emails.
Oct 29, 2020 The data file on Outlook on Mac is known as OLM (Outlook for Mac), and you can consider it as a counterpart of OST and PST files at Outlook for Windows. You need to know the location of OLM files when you want to take the backup of your Mac Outlook account or when you are facing corruption and need to retrieve the data. Instructions in this article apply to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Microsoft 365. Go to the File tab.
*Click Yes to have Outlook update the Outlook Bar shortcuts so that they point to your new.pst file location, or click No to leave the shortcuts for your original local.pst file. Your profile now points to your.pst file in the new location. Outlook opens your new.pst file, and you can now delete the.pst file from its old location.
*If you can’t see the Outlook data file in these locations, here is a detail process for finding.pst file from Outlook which will depend on the Microsoft Outlook version you are using. For Outlook 2007 or previous versions. Open the File Menu and choose Data File Management, For Outlook 2010, Outlook 2013, Outlook 2016.
You downloaded all your emails to IMAP on your Outlook 2016 account and then exported the emails folder to a PST file. The file size has come to let’s say, 4 GB. When you open your Outlook PST file, there are no emails. If you encountered something similar or any other error that prevented access of your Outlook emails, we look at solutions to overcome this error.
Quicknote: If you have accidentally deleted emails and looking to recover them, click here to know how to recover deleted Outlook emails.
*Change Your Outlook Settings
*Open your Outlook application.
*Click View
*Now select Change View.
*In the context menu, click IMAP message.
Refresh your mail and check if you can view any emails. If not, check the filter settings and remove filters that have been applied to the message box. To do so,
*Click View -> Customize Current View.
*Now click Filter -> Clear All.
Does your PST file now contain emails? If your answer to this question is No, your PST might well be corrupted.
*Using scanpst.exe
Microsoft has a built-in repair tool, scanpst.exe to repair all your corrupt Personal folders (PST) and Outlook data (OST) files.
Note that to remove errors in your PST file, you need to run the scanpst tool for at least 6 to 7 times. Before you run your Inbox Repair Tool, ensure that Outlook is closed.
Scanpst.exe is a hidden file. You have to enable Show hidden files and folders option in Folder Options.
*Go to Start -> Control Panel.
*Double click on Folder Options and select View
*Under Hidden files and folders, make sure Show hidden files and folders option is selected. Now click Ok.
*Click Start - > Search.
*Now type scanpst.exe in the search bar and hit Enter.
*If you were unable to view the Inbox Repair Tool, you can locate it manually.
In 64-bit Windows Vista, Windows 7, Windows 8 and Windows 10 Operating systems, you can find the file here –
Drive:Program FilesMicrosoft OfficeOffice16
In 32-bit Windows Vista, Windows 7, Windows 8 and Windows 10 Operating systems, you can find the file here –
Drive:Program Files (x86)Microsoft OfficeOffice16
*Double-click on scanpst.exe to open the file.
*Now click Browse to select your corrupt PST file.
*Select Start to begin the scan.
*If the scan returns errors, click on Repair to fix all the errors.
*Once the repair is complete, restart Outlook and check if you can see all the emails in your PST file.
*Using Remo Repair Outlook
If your Outlook 2016 application is still not showing emails after trying the above methods, Remo Repair Outlook provides a simple solution to repair all your damaged or corrupted PST files and safely restore data from them.
The repair tool works on a non-destructive mechanism, meaning that your source PST file is completely safe. Remo Repair Outlook first reads the contents of the file, extracts all the contents and then creates a healthy file by fixing all the errors. Hence, your Outlook data is safe.
It overcomes limitations of scanpst.exe as well. The scanpst.exe tool cannot handle large PST files, password protected PST files. Remo Repair Outlook can repair PST files of all sizes as well as retrieve files from PST files that have password protection.
If you deleted any folder in Outlook by mistake, you can recover deleted folder in Outlook 2016 easily through Remo Repair Outlook.
The repair tool works fine on all Windows and Mac Operating systems.
Just download Remo Repair Outlook application and follow simple onscreen instructions to successfully repair your corrupt PST file.Procedure To Fix PST File Not Showing Emails In Outlook 2016
Step 1: Download, and install the free version of Remo Outlook PST Repair tool on your laptop/PC, and follow few simple on screen instructions given below. After successful installation of the software, launch it, and move on to the next Step to proceed further in fixing PST file not showing Emails in Outlook 2016
Step 2: When the main window appears, select the PST file that has to be repaired using Browse option. There are 3 options to pick the Outlook data file
*Open Default PST File: To select PST file from the default location
*Select PST File Manually: PST file is not in its default location, then you can specify the path of your PST file to select it using this option
*Find All your PST Files: To select the PST file, when you don’t aware about PST file location
Step 3: Next, choose either Normal Scan or Advanced Scan. Normal Scan is for PST errors and repair PST file when the severity of corruption is low, whereas Advanced Scan is for recovering deleted Outlook attributes as well as fixing highly corrupted PST files
Step 4: Select the path to save repaired PST file and click on “Repair” option
Step 5: When repairing process gets completed, view the recovered Outlook emails
Step 6: You are not done yet! Next, import repaired PST file to your Outlook and access emails
To back up and restore Outlook 2016 for Mac are easy now. EaseUS software provides effective & secure methods for great Mac users to effortlessly back up and restores lost Outlook 2016 files from Mac. If you do not have backups or lost Outlook backups, EaseUS Mac data recovery software can restore lost Outlook files for you.
Here, we will take Outlook 2016 on Mac as an example to show you how to back up and restore Outlook on Mac with or without backup in 5 methods. Relax and follow the exact solution to protect your emails on Mac immediately.How Do I Back Up and Restore Outlook 2016 on My MacBook?
’How do I back up Outlook 2016 emails on Mac? I recently upgraded Outlook on Mac but it turns out that some of my old emails were lost. Fortunately, those lost emails are not important. I want to know how do I back up Outlook on Mac so as to protect those important emails on my own? Help please.’
While enjoying the convenience brought by Outlook, Outlook users encounter some problems, such as deleting emails by mistake, losing received emails due to Outlook update, etc. The best way to prevent these issues is to create a backup of Outlook on your computer.
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Windows users can refer to back up Outlook email to hard drive for a guide. For a Mac user, you can refer to the quick navigation to find the best way to back up your Outlook on Mac and protect them immediately. Someone who lost Outlook emails without backup can also find the easiest way to restore lost Outlook emails with ease.Workable SolutionsStep-by-step TroubleshootingPart 1. Back Up Outlook 2016 MacMethod 1. Back up Outlook 2016 with the help of Time Machine..Full steps
Method 2. Back up Outlook 2016 by Exporting Items to Archive Files..Full stepsPart 2. Restore Lost Outlook 2016 on Mac from BackupsMethod 1. Restore Outlook 2016 for Mac Files from Time Machine Backup..Full steps
Method 2. Restore Outlook 2016 for Mac by Importing Backup Files..Full stepsPart 3. Restore Lost Outlook 2016 Files in Mac without BackupsDownload EaseUS Outlook recovery software for Mac > Choose the Outlook drive > scan..Full stepsOutlook Overview
Outlook was developed by Microsoft on January 16th in 1997. Besides email processing, Outlook also includes calendar, task manager, contact manager, note-taking, journal, web browsing, etc. Now, it is available for both Windows and Mac users to manage their daily works. Users can either choose to send and download emails online or using an Outlook app on Windows/Mac computer.
By now, Outlook has been released for over 15 versions and here is a list of the most popular Outlook versions that are available on both Windows and macOS:
*Outlook 2019
*Outlook 2016
*Outlook 2013
*Outlook 2011Where does Outlook store items?
Let’s take Outlook 2016 as an example. On Mac computer, Outlook items are stored in the following two locations:
*/Users/me/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Message Sources
*/Users/me/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Messages
On Windows computer, Outlook 2016 stores data in this location:
*drive:UsersAppDataLocalMicrosoftOutlook
*drive:UsersRoamingLocalMicrosoftOutlookHow long does Outlook keep items?
Note that Outlook doesn’t keep your emails, contacts, and other items forever long. Outlook has an AutoArchive feature which will keep everything safe in an aging period. Here is the aging periods of Outlook items:
*Inbox and Drafts: 6 months
*Sent Items and Deleted Items: 2 months
*Outbox: 3 months
*Calendar: 6 months
*Tasks: 6 months
*Notes: 6 months
*Journal: 6 months
Once the items exceed the period, Outlook will permanently delete them from your account. This is why it’s important to back up your Outlook email. So how to back up Outlook and restore the back up on Mac? That is what we will cover in the next parts.Part 1. How to Back Up Outlook 2016 for Mac [2 Ways]
Normally, both Windows and Mac users can choose to copy and save the Outlook folder to another storage device as a backup. However, any improper operation may cause Outlook failure. Here, we have two more practical methods that you can apply to back up Outlook 2016 emails.
One way is to create a full backup of Outlook using Time Machine on Mac. The other way is to export Outlook 2016 for Mac items into an archive file. You can follow either way below to back up your Outlook items.
If you didn’t have a backup of Outlook files, jump to Part 3 and learn how to restore lost Outlook 2016 files without backup.Method 1. Back up Outlook 2016 with Time Machine
Time Machine is a Mac built-in file backup utility which supports to create backups of Mac files with ease. Mac Outlook users can also apply it to create a copy of emails, user contacts, calendar, etc., with ease.
If you choose Time Machine to back up your Outlook items including the emails, you can either choose an external storage device or a local volume to save Time Machine backups with the following steps:
Step 1. Connect an empty external storage device to Mac.
Step 2. Click ’System Preferences’ on the Apple menu, and tick ’Time Machine’.
Step 3. Switch the Time Machine to ’On’ in the Time Machine dialog box, then click ’Select Backup Disk’.
Step 4. Select the location where you want to save the Time Machine backup files, and click ’Use disk’.
Step 5. Tick the ’Back Up Automatically’ option to set Time Machine back up everything on your Mac automatically.
Then you can restore everything you lost including the Outlook files from the Time Machine backup.Method 2. Manually Back up Outlook Emails on Mac to OLM Archive File
In Outlook Mac 2016 or other Outlook versions, Outlook email messages, contacts, calendar, and other items can be exported to OLM archive files.
Here are the steps that you can follow to manually back up Mac Outlook by exporting items to an archive file - OLM:
Step 1. Open Outlook 2016 and go to the Tools tab, click ’Export’.
Step 2. Check the items that you want to export, including Mail, Tasks, Calendar, Notes, Contacts, etc. in the Export to Archive File (.olm) box, then click ’Continue’.
Step 3. Browse a safe location such as desktop on Mac in Save As box to save the exported OLM file, then click ’Save’.
Step 4. Once the process completes, click ’Finish’ to end the whole task.Part 2. Restore Lost Outlook 2016 on Mac from Backups [2 Methods]
If you have backups of Outlook 2016 files on Mac, you can immediately restore lost Outlook items, including email, contacts, notes, etc. whenever you lost them on Mac.
When it comes to restoring the Mac Outlook backup, you also have two options - restoring from Time Machine backup or importing OLM file into Outlook so as to retrieve emails, contacts, etc. Follow the right way to bring your Outlook emails back immediately on Mac.Method 1. Restore Outlook 2016 for Mac Files from Time Machine Backup
When your files get lost or deleted on Mac, you can immediately restore them from a local or an external Time Machine backup disk. With Outlook 2016 Time Machine backup, it’s also a handy option to bring the lost Outlook emails back:
Step 1. Connect the Time Machine backup drive to your Mac computer.
Step 2. Click ’Time Machine’ in the Dock and enter Time Machine.
Step 3. Click the timeline and find the backups - your Outlook 2016 files, then click ’Restore’.Method 2. Restore Outlook 2016 for Mac by Importing OLM Files
Outlook email messages, contacts, calendars, and other items that you exported to the archive file can all be restored by importing the OLM file into Mac Outlook. Follow the steps to see how to bring your lost Outlook items back on Mac immediately:
Step 1. Open Outlook and click ’Import’ under the Tools tab.
Step 2. Select ’Outlook for Mac archive file (.olm)’ and select ’Continue’.
Step 3. Locate the .olm file on your Mac, and then choose ’Import’.
NOTE: Methods listed in both Part 1 and Part 2 works when Mac users need to switch Outlook items to a new version Outlook, such as to back up Outlook 2011 and move to Outlook 2016, or back up Outlook Office 365 for Mac and migrate to Office 2016, etc.Part 3. Restore Lost Outlook 2016 Files in Mac without Backups
If you didn’t have Outlook backup or get Outlook 2016 backups lost in Mac, powerful Mac file recovery software can help. EaseUS Data Recovery Wizard for Mac with its email recovery feature supports Mac users to scan Mac hard drive and find the lost Outlook data or the Outlook backup with ease.
Refer to the following 3 steps and restore lost Outlook 2016 for Mac files without backup:
Step 1. Select the disk location (it can be an internal HDD/SSD or a removable storage device) where you lost data and files. Click the ’Scan’ button.
Step 2. EaseUS Data Recovery Wizard for Mac will immediately scan your selected disk volume and display the scanning results on the left pane.
Step 3. In the scan results, select the file(s) and click the ’Recover Now’ button to have them back.
When the recovery process completes, you can find the Outlook 15 folder and copy it back to the location: /Users/username/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles folder. Then you may restart Outlook 2016 on Mac, your lost Outlook email and other data should be available for you to use again.Outlook 2016 Mac File Location KeyConclusion & Mac Outlook Backup FAQs
On this page, you’ve unveiled 5 methods to respectively back up and restore Outlook 2016 items like email messages, calendar, contacts, etc. for free on Mac.
For those Outlook Mac users who mistakenly deleted emails or Outlook backups on Mac, EaseUS Data Recovery Wizard for Mac is the best choice. With only a few simple clicks, the Outlook data will be retrieved as the original.
If you are having more concerns about Mac Outlook backup, here are some FAQs and answers that may help you out.
1. How do I export folders from Outlook for Mac 2016?
Step 1. On Outlook 2016, navigate to the File menu and click on the Export option.
Step 2. Click Outlook for Mac data file, and select the options available to filter items.Microsoft Outlook 2016 Data File Location Mac
Step 3. Click and select the folder you want to export from Outlook 2016, including Mail, Tasks, Calendar, Notes, Contacts, etc.
Step 4. In the Export to Archive File (.olm) box, then click ’Continue’ to continue the process.
Step 5. Choose the ’Downloads’ folder under Favorites in Save As box, then click ’Save’.Signature File Location Outlook 2016
Step 6. When the process completes, click ’Finish’ to end the whole task.
2. How do I set up OLM in Outlook for Mac 2016?
Step 1. Open Outlook 2016 application on Mac and click Tools on the menu.
Step 2. Click Export under Tools, then select the items that you want to create as OLM file, click Continue.
Step 3. Choose a folder on Mac to save the OLM as an exported file, click Save.
Step 4. After the exporting process, click the Finish button.
Then you can click to open the exported folder which saves the OLM file. Now, you have successfully set up an OLM file as a backup for Outlook 2016 on Mac.Outlook 2016 Mac File Location Windows 10
3. What is PST?Outlook 2016 Mac File Locations
PST, short for Personal Storage Table, is an Outlook data file that contains messages, contacts, calendars, etc
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